Training Read time: 29 minutes

Top AI tools for HR operations in 2024: The ultimate guide

Image of Fredrik Selander
Fredrik Selander
Published: Jan 08, 2024
Updated: Jun 03, 2024


15 AI Tools for HR Professionals: The Ultimate 2024 Roundup

We're on the brink of a tech revolution where artificial intelligence is transforming how we handle every task in HR - from hiring to training.
As HR professionals and operation managers, you’re currently presented with an exciting opportunity to embrace this shift.

Throughout this guide, we’ll assist you in building an HR tech stack that supercharges workflows across categories by putting AI at the forefront. As you read, you’ll find a meticulously picked list of the best AI tools for HR operations.

Whether it's for talent acquisition, employee engagement, continuous training, or performance analytics, these tools are designed to empower your HR processes with the efficiency, precision, and agility that only AI can provide.

Together, let’s discover some amazing AI-powered tools that can revolutionise your HR operations, setting a new standard for efficiency and effectiveness.


AI's growing role in HR: Driven by tangible benefits

The transformation of HR departments through the application of AI isn’t just a fleeting trend but a substantial shift in the industry's landscape. A June 2023 Gartner benchmarking session revealed telling statistics: 52% of HR leaders stated they were exploring potential use cases and opportunities for generative AI in their operations. More compellingly, 76% of these leaders believe that failing to adopt AI solutions, such as generative AI, within the next 12 to 24 months could significantly hinder their organisational success compared to competitors who do.

This data underscores the urgency and importance of integrating at least one AI tool for HR functions. Let's examine some key benefits of AI in HR, which highlight why this technology is becoming indispensable:

  • Significant efficiency gains in training: AI software, such as those offered by platforms like Lingio, are transforming training methods by enabling the quick creation of engaging, custom courses accessible on mobile devices. This aligns perfectly with the needs of industries like hospitality or logistics, which have a predominantly deskless workforce. Remarkably, what used to take hours in course development can now be achieved in seconds, thanks to the natural language processing and intelligent design capabilities of these AI tools.
  • Data-driven strategic insights: AI's capabilities in analysing extensive employee data provide HR managers with crucial insights into workforce trends, aiding in strategic decisions for talent development and retention.
  • Automation of routine tasks: An AI tool can efficiently handle routine HR tasks like payroll processing and leave management, allowing HR professionals to concentrate on more strategic aspects of their roles.
  • Refined recruitment processes with bias mitigation: AI can streamline the recruitment process by automating resume screening and interview scheduling, leading to quicker, more accurate candidate sourcing. Importantly, AI helps remove biases, ensuring a fairer and more diverse hiring process.
  • Real-time employee wellbeing monitoring: AI tools can monitor employee wellbeing by analysing engagement and productivity patterns, offering insights into potential burnout or disengagement. This proactive approach enables HR managers to address issues before they escalate, ensuring a healthier work environment.
  • Streamlined employee onboarding: AI can automate and personalise the onboarding process, making it more efficient and engaging for new hires. From customised learning paths to automated document processing, AI ensures a smooth transition into the company for new employees.

The growing integration of AI in HR highlights a strategic move towards more efficient, data-driven, and employee-focused operations. As we delve into specific AI tools in the following sections, we'll see how these tools embody these benefits, transforming human resources management across various sectors. To further streamline your HR tech stack selection, we have categorised top AI tools by pivotal HR focus areas, ensuring you find solutions tailored to your specific needs.


Top AI tools for training and development

In the dynamic field of HR, the category of AI tools for training and development represents a significant stride towards innovative learning methodologies. These tools are specifically designed to address the evolving needs of a modern workforce, utilising the power of AI to create more engaging, efficient, and customised learning experiences.

The top tools in this category include:

1. Lingio

0---Lingio---websiteScreenshot from Lingio website.

Lingio is a game-changer in AI-driven training and development, trusted by many corporations and public authorities for its effectiveness and efficiency. These big brand names include world leader in facility management ISS, and Nobina, the Nordic region’s largest public transport operator. Renowned for its ability to rapidly create custom, engaging courses, Lingio revolutionises how staff are trained across various sectors. Using gamification, Lingio’s AI courses make learning fun and exciting, empowering employees to enjoy training and excel in their roles. Plus, Lingio’s in-app language feature means users can receive the translations of industry terms in over 100 languages, making it a highly inclusive AI tool. Lingio’s innovative approach allows for a seamless transformation of training material into interactive, mobile-friendly formats that can be used anytime, anywhere, catering to the evolving needs of today's deskless workforce. This adaptability makes Lingio a powerful and versatile tool, ideal for various industries seeking to upgrade their training methodologies with cutting-edge AI technology.

How Lingio works:

  1. Upload training material: Upload any text file to the AI Course Creator to convert it into an engaging course instantly.
  2. Customise with AI: Utilise AI to generate tailor-made assessment questions and answers. Further, customise your course by adding images from a royalty-free bank or uploading your own.
  3. Share course via link: Easily share your customised course with staff and colleagues through a standard weblink, enabling immediate access.


Key capabilities of Lingio:

  • Rapid course creation: Lingio's AI Course Creator transforms training materials into custom-made courses in mere seconds, significantly reducing development time.
  • Mobile-first learning experience: Designed for on-the-go employees, Lingio's mobile-based courses ensure learning is accessible and convenient, particularly for deskless workers in sectors like homecare, cleaning services, and transport.
  • Reliable and accurate content: Lingio’s AI reliably sources content from trusted databases and personal documents, allowing for accuracy and relevance in course materials.
  • Multilingual learning support: The platform offers in-app translation of industry terms into over 100 languages, making it inclusive and accessible for diverse employee groups.
  • Ready-to-use course library: Choose from a range of pre-made courses focused on key areas like workplace wellbeing and customer service, crafted by expert educators.
  • Scalable course distribution: Lingio enables quick distribution of courses on a large scale, using an easy-to-use communication platform, suitable for any size organisation.
  • 12x higher course completion rates with trackable results: Lingio’s courses drive 12x higher course completion rates compared to other products on the market, with real-time tracking available through an intuitive coaching portal.

Lingio experience shared by a customer:

Scandic chose Lingio because their platform creates great value for our employees - and thus also for our business. Lingio is also fun and easy to work with – they help us succeed, and we have a genuine partnership. - Pia Nilsson Hornay, HR Manager, Scandic, the largest hotel operator in the Nordics.


Lingio pricing:

  • A free trial is available to generate courses with AI. No credit card is required.
  • Paid plan information is available on request.

2. LearnWorlds

learnworldsScreenshot from LearnWorlds website.

LearnWorlds is an innovative online course platform designed for creating, selling, and promoting online courses from your own site. It offers a lightweight LMS that enables businesses to deliver exceptional eLearning experiences to customers, employees, and partners.

Key capabilities of LearnWorlds:

  • Enhanced video interactivity: Creates interactive videos with easy-to-add interactions such as text, images, and questions, enhancing learner engagement.
  • Advanced assessment builder: Supports 16 diverse question types and question banks for personalised exams and self-assessments, along with branded certificates and flexible learner tagging.
  • Mobile app builder: Offers a flexible, zero-code mobile app builder for delivering on-the-go learning experiences with complete design freedom.
  • AI-powered course planning: Offers an AI assistant to generate course outlines and enhance existing content, streamlining the course creation process.
  • Flexible course packaging: Provides a variety of course formats, such as public or private and paid or free, with the ability to release content gradually.

LearnWorlds ratings:

LearnWorlds pricing:

  • 30-day free trial plan is available.
  • Paid subscription plans start from $24/month when billed annually with a transaction fee of $5 charged per course sale.


3. EdApp

edappScreenshot from EdApp website.

EdApp is a versatile mobile learning management system (LMS) designed to enhance corporate and retail training. It stands out as an efficient and fun eLearning solution, providing teams with top-notch onboarding, training, and learning content, regardless of their device, location, or internet connection.

Key capabilities of EdApp:

  • Faster course creation: EdApp's new AI Create feature rapidly cuts down brainstorming and research time for efficient course development.
  • Customisable course library: Offers over 1,000 free, customisable training courses, ready for immediate use.
  • PowerPoint to mobile training: Converts PowerPoint presentations into engaging, trackable mobile training modules.
  • Simplified course review workflow: Facilitates quick and effective course feedback and revisions through a streamlined review process.

EdApp ratings:

EdApp pricing:

  • Freemium version is available.
  • Paid subscription plans start from $2.95/user/month.

Top AI tools for employee engagement and retention

These tools are pivotal in addressing the dynamic demands of the contemporary workplace, focusing on elevating employee engagement and boosting retention rates. Through advanced AI integration, each featured tool offers unique and innovative approaches to navigating and resolving the complex challenges inherent in modern employee management.


4. Workable

workableScreenshot from Workable website.

Workable is a leading recruiting platform recognised for its comprehensive talent acquisition tools. It goes beyond traditional applicant tracking systems by offering automated and AI-powered tools to streamline the hiring process. The platform is designed for in-house recruiters, hiring teams, and HR professionals, facilitating the identification, hiring, onboarding, and management of top talents efficiently.

Key capabilities of Workable:

  • AI-powered candidate recommendations: Analyses job ads and searches 400 million profiles to find and add the most qualified candidates to your pipeline.
  • Automated targeted outreach: Utilises machine learning to identify top passive candidates and displays your job ads in their social media feeds, increasing visibility and reach.
  • AI-generated job descriptions: Creates fresh, personalised job descriptions for any role in seconds, with options to match the tone of your brand.
  • Interview insights & assistance: Provides interview transcriptions, summaries, and key point extraction like salary discussions, enhancing the interview process.

Workable ratings:

Workable pricing:

  • 15-day free trial plan is available.
  • Paid subscription plans start from $149/month for up to 50 employees.


5. Leapsome

leapsomeScreenshot from Leapsome website.

Leapsome is a comprehensive platform for people enablement, combining HR tools such as OKRs management, performance reviews, and employee engagement surveys. It aims to enhance performance management, employee engagement, and learning for CEOs and HR teams.

Key capabilities of Leapsome:

  • AI-powered survey analysis: Utilises AI to quickly analyse survey responses, extracting key themes and feedback to generate actionable insights for HR initiatives.
  • Automated goal setting: Accelerates the creation of OKRs and development goals with AI, generating impactful key results and initiatives efficiently.
  • Efficient competency framework development: Generates complete competency matrices with minimal inputs, saving time for resource-constrained HR teams.
  • Predictive analytics: Utilises AI to forecast employee trends, potential turnover, and future training needs based on current data patterns.

Leapsome ratings:

Leapsome pricing:

  • Pricing information is available on request.


6. Leena AI

leena aiScreenshot from Leena AI website.

Leena AI is an enterprise conversational AI platform that enhances employee experience through HR helpdesk automation and employee engagement software. It integrates with existing HRIS and internal systems, providing a unified interface for all HR helpdesk functions.

Key capabilities of Leena AI:

  • Comprehensive workplace assistant: Modernises employee experiences across the entire hire-to-retire journey with a workplace AI assistant.
  • Employee self-service: Empowers employees to access information and resolve queries in real-time using generative AI technology.
  • Engagement and relationship management: Measures and enhances employee engagement and employer-employee relationships through AI-powered conversations.
  • Knowledge management: Creates an employee-centred knowledge base and document management system using LLM models for information assimilation.

Leena AI ratings:

Leena AI pricing:

  • Pricing information is available on request.


7. Quinyx

quinyxScreenshot from Quinyx website.

Quinyx is an AI-powered workforce management, planning, and scheduling platform that offers cloud-based, mobile-first solutions. It helps businesses balance the needs of the company, customers, and frontline employees to enhance productivity, retention, and profitability.

Key capabilities of Quinyx:

  • Automated scheduling: Instantly creates efficient schedules that align with demand curves, providing insights on shifts’ impact on service levels and costs.
  • Auto-assign for shifts: Automatically assigns suitable employees considering contracts, skills, and availability, ensuring fair distribution of shifts.
  • Labour standards alignment: Combines AI-powered demand forecasts with labour standards to accurately determine the required headcount for various roles.
  • Efficient time tracking: Provides no-fuss time clocking with company-specific rules, online and offline clocking options, and features like geo-punching and RFID tags.

Quinyx ratings:

Quinyx pricing:

  • Pricing information is available on request.


8. Workhuman

workhumanScreenshot from Workhuman website.

Workhuman is an employee recognition platform focused on creating a more human workplace. It helps businesses reduce employee turnover and increase satisfaction by emphasising genuine human connections. The platform allows HR teams and business leaders to transform their organisations through peer-to-peer recognition, enabling employees to give, receive, and redeem recognition awards.

Key capabilities of Workhuman:

  • Modern rewards program: Revitalises traditional service milestones with social experiences, crowdsourcing, and e-commerce to create meaningful expressions of achievement and gratitude.
  • Inclusion advisor: An AI-powered feature that identifies and mitigates unconscious bias in workplace language, supporting DE&I initiatives.
  • Social analytics: Offers comprehensive AI-powered social analytics to gain in-depth insights into the employee experience beyond traditional surveys and focus groups.
  • Seamless integration: Facilitates recognition within popular work apps like Microsoft Teams and Slack, enhancing productivity and cultural enrichment.

Workhuman ratings:

Workhuman pricing:

  • Pricing information is available on request.


Top AI tools for HR analytics and data-driven decision-making

In the human resources industry, leveraging data for strategic decision-making has become paramount. This category presents the top AI tools designed for HR analytics, each catalysing data-driven insights and actions. These tools aren’t just about gathering data - they transform it into meaningful, actionable intelligence that drives better HR decisions.

9. Effy

effyScreenshot from Effy website.

Effy AI is among the best free AI tools for HR performance management to enhance team productivity and engagement. It simplifies the employee review process with 360 feedback and performance review capabilities, providing a fast and efficient experience.

Key capabilities of Effy:

  • Automated response collection: Sets deadlines for response collection and uses AI to manage follow-ups, ensuring high response rates and providing statistical data visualisation.
  • AI-generated reports: Utilises AI to process review responses and generate comprehensive, insightful reports for each employee, streamlining the review analysis process.
  • Extensive question bank: Offers a wide range of questions to evaluate employee performance, strengths, and weaknesses effectively.

Effy ratings:

Effy pricing:

  • Freemium version is available.
  • Paid subscription plans start from $75/month when billed annually.


10. Visier

visierScreenshot from Visier website.

Visier is an AI-powered people analytics and workforce planning software that leverages employee data to provide actionable insights for decision-making. Its cloud-based platform is equipped with advanced AI tools, offering in-depth analytics while ensuring data security, making it an essential tool for businesses focused on strategic people management.

Key capabilities of Visier:

  • AI digital assistant 'Vee': Offers a natural language Q&A experience with generative AI, bringing people insights faster to everyone in the organisation.
  • Risk of resignation predictions: Uses data from multiple sources to predict when an employee is most likely to resign, aiding in proactive retention strategies.
  • Workforce planning: Enables accurate headcount data for growth targets, mergers, acquisitions, or forecasting, ensuring effective workforce management.
  • Quality of hire analysis: Assesses employees from application to promotion, identifying traits of high-performing employees for better recruitment strategies.

Visier ratings:

Visier pricing:

  • Pricing information is available on request.


Top AI tools for employee wellbeing and work-life balance

In today's fast-paced work environment, it's crucial to have tools that can assist in managing workload, reducing stress, and ensuring that employees remain productive without burning out. The tools listed here are specifically designed to address these challenges, offering innovative solutions to enhance overall workplace wellness.



reclaimaiScreenshot from Reclaim website. is an AI-powered scheduling application ideal for busy teams, including HR professionals. It automates the scheduling of tasks, habits, meetings, and breaks within Google Calendar, effectively streamlining the planning process.

Key capabilities of Reclaim:

  • No-meeting days: Allows HR teams to set aside specific days for uninterrupted work, boosting overall productivity.
  • Priority-based interview scheduling: Facilitates faster booking of interviews with high-priority scheduling links, ensuring top candidates are fast-tracked efficiently.
  • Meeting fatigue prevention: Automates the scheduling of breaks and travel time around meetings to reduce fatigue and prevent burnout in team members.

Reclaim ratings:

Reclaim pricing:

  • Freemium version is available.
  • Paid subscription plans start from $8/user/month when billed annually.


13. Breathhh

breathhhScreenshot from Breathhh website.

Breathhh is a browser extension designed as a workplace wellbeing companion to alleviate tension, stress, and anxiety. It introduces mindful practices seamlessly into your browsing experience, providing scientifically proven breaks to enhance workplace wellbeing.

Key capabilities of Breathhh:

  • Automatic practice integration: Practices appear at the right moments based on your browsing behaviour, eliminating the need to develop new habits.
  • Advanced customisation options: Includes features like customisable neural engine settings, warm-up exercises, diverse background noises, focus control, mood diary notes, and a dark theme, enhancing the user experience.

Breathhh ratings:

  • G2 rating: Not available
  • Capterra rating: Not available

Breathhh pricing:

  • Freemium version is available.
  • Paid plan information is available on request.


Top AI tools for employee communications

This category showcases AI tools that facilitate employee communications in the modern workplace. These platforms enhance internal collaboration and communication efficiency, personalise interactions, and provide insights into workforce engagement and productivity, fostering a more connected and effective organisational environment.

14. Firstup

firstupScreenshot from Firstup website.

Firstup is a sophisticated communication platform aimed at boosting engagement throughout the employee life cycle. It specialises in creating personalised communication strategies and ensuring effective interaction with team members.

Key capabilities of Firstup:

  • Unified communication pipeline: Connects employee channels, reduces digital clutter, and provides data-driven insights by combining attributes, channels, and activities across systems.
  • Engagement-optimised content delivery: Delivers content where employees are most likely to engage, including email, mobile apps, modern intranets, and Microsoft 365.
  • Actionable employee insights: Transforms employee data into valuable insights, recognising trends and engagement patterns to address workforce needs proactively.

Firstup ratings:

Firstup pricing:

  • Pricing information is available on request.


15. Assembly

asseblyScreenshot from Assembly website.

Assembly is an AI-powered intranet platform that makes internal communication and team collaboration simpler. It offers a streamlined solution for integrating communication, collaboration, and engagement in one centralised hub, simplifying access to essential information within organisations.

Key capabilities of Assembly:

  • Employee recognition: Fosters a positive company culture by celebrating achievements and valuing contributions, boosting performance and retention.
  • AI workplace assistant 'Dora': Provides fast, accurate information retrieval and document summarisation, enabling informed decisions and increased productivity.

Assembly ratings:

  • G2 rating: 4.8/5 (212 ratings)
  • Capterra rating: 4.8/5 (87 ratings)

Assembly pricing:

  • Freemium version is available.
  • Paid subscription plans start from $2.80/member/month when billed annually.

Some practical advice for integrating AI Tools in your HR operations strategy

Understanding how to implement these tools effectively can transform HR operations, as seen in the successful applications by companies like Nobina and Ambea with Lingio.

Nobina’s transformation: Turning thick staff handbooks into gamified mobile courses

Nobina, the Nordic region's largest public transport operator, faced the challenge of effectively training its extensive workforce, including 7,000 bus drivers. In collaboration with Lingio, they undertook an innovative project - transforming their traditional employee handbook into interactive, digital learning courses infused with gamification elements. This approach broke the training content into digestible chunks, making learning more engaging and retention more effective.

The digital format allowed employees to access training on their preferred devices at their convenience, addressing various needs like driving skills enhancement, customer service training, and new employee onboarding. The use of a coaching portal for tracking progress enabled managers to oversee and support their team's learning journey. This digital transformation led to a modern learning experience that was highly valued by Nobina's employees.


Ambea's story: Elevating care through tailored mobile language courses

Ambea, a leading care provider in Scandinavia, grappled with the task of equipping its caregivers with essential Swedish language skills. Recognising the demanding nature of caregiving and limited opportunities for traditional learning, Ambea partnered with Lingio to provide mobile-based Swedish language courses. This flexible learning approach allowed caregivers to fit education into their hectic schedules.

The courses were specifically tailored to healthcare professionals, focusing on practical language skills relevant to daily caregiving. Designed to be engaging and user-friendly, they supported caregivers in learning vital words and phrases needed for effective workplace communication. Managers could monitor progress within the app, offering support and encouragement. This approach significantly improved caregivers' Swedish proficiency, improving care quality and patient interaction.

The success stories of Nobina and Ambea with Lingio highlight key strategies worth considering:

  • Embrace digital platforms: Nobina's shift from traditional materials to interactive digital formats significantly improved engagement and accessibility.
  • Customise learning experiences: Ambea's approach to tailoring language courses to specific job roles and skills ensured the relevance and practicality of the content.
  • Incorporate flexibility: Offering mobile-based learning options accommodates diverse employee schedules, promoting continuous learning.
  • Utilise tracking and support systems: Tools like Lingio’s coaching portal are crucial for monitoring progress and supporting employee development.
  • Focus on practical application: Developing learning materials that are directly applicable to everyday work scenarios enhances the overall effectiveness of training programs.

Closing thoughts: Supercharge your HR tech stack with AI innovations

For HR managers and teams, the message is clear - embracing AI is no longer a futuristic concept but a present-day necessity. It's about future-proofing your HR functions, staying ahead in talent management, and enhancing employee experiences.

Whether it's through smarter recruitment strategies, enhanced learning experiences, or more efficient internal communications, AI tools are your allies in this journey.

Lingio exemplifies this shift by transforming traditional training materials into engaging, interactive mobile courses in a matter of seconds. It demonstrates how AI can revolutionise learning and development, making it more adaptable and relevant to the modern workforce.

We encourage you to join this exciting journey and harness the power of AI to create courses that resonate with the dynamism and diversity of your learners.

Start your journey with Lingio today to make the most of AI-powered workforce training.

FAQ Section

1. How to decide where to use AI tools in HR?

Deciding where to use AI tools in HR starts by identifying key workflows that require efficiency or innovation. For example, AI can significantly streamline the process of creating training material. Consider trying out tools that offer these solutions. A good approach is to utilise free trials. This trial period lets you explore the tool's capabilities, see the value it adds, and make an informed decision about further investment. In essence, pinpoint areas in your HR operations needing enhancement, test AI tools in those areas, and assess their impact before full integration.

2. Is it feasible to integrate AI tools with existing HR systems?

Integrating AI tools with existing HR systems is feasible and increasingly common in modern workplaces. Most AI tools are designed with compatibility and integration in mind. They often provide APIs or other integration methods to seamlessly connect with a variety of HR systems, whether it's for payroll, talent management, performance tracking, LMS, or employee engagement.


3. How can AI-powered training tools ensure the reliability and accuracy of their course content?

AI-powered training tools, such as Lingio, prioritise the reliability and accuracy of their course content through a meticulous process. Lingio’s AI leverages only the most reliable sources for course creation, including trusted databases like Wikipedia and user-uploaded documents. This ensures that the content is not only relevant but also trustworthy. Additionally, during the course creation process, there is an opportunity for users to verify and refine AI-generated questions and answers, further enhancing accuracy


4. Will AI tools replace HR jobs?

AI tools, in most cases, are designed to function as a co-pilot in the HR landscape, not as a replacement for human jobs. They are built to augment and enhance the capabilities of HR professionals, automating routine tasks and providing insights that allow HR teams to focus on more strategic, human-centric aspects of their jobs. For instance, in the case of course creation with tools like Lingio, AI generates initial content saving tons of time, but human oversight is encouraged for verifying and refining this material to ensure its accuracy and relevance. The goal is to leverage AI for productivity and innovation while preserving the indispensable human touch in HR processes.

Get started with Lingio today
Image of Fredrik Selander
Fredrik Selander
Fredrik Selander is the Head of Marketing at Lingio, an edtech company specializing in a Gamified Employee Training. With a passion for technology, aviation, and the limitless potential of generative AI, Fredrik brings a creative and innovative perspective to his work. His love for travel fuels his curiosity, making him a dynamic force in the world of digital marketing.

Table of contents

15 AI Tools for HR Professionals: The Ultimate 2024 Roundup

AI's growing role in HR: Driven by tangible benefits

Top AI tools for training and development

Some practical advice for integrating AI Tools in your HR operations strategy

Closing thoughts: Supercharge your HR tech stack with AI innovations


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